Overview:
Working hours Sunday-Thursday 09.00-18.00 hrs
The Assistant Office Manager is responsible for supporting company facilities operations, overseeing the efficient running of the office, including inventory, general maintenance and repairs, vendor relationships. Welcome and host all visitors. Answer the main phone line, handle enquiries and keep office orderly and presentable.
Reporting to: Tel Aviv Office Manager
Responsibilities:
- Welcome and greet our visitors , employees and guests as they arrive with a smile and positive attitude
- Be the main point of contact for all things related to the office facilities
- Answer questions and direct the team regarding typical office activities
- Answer the general office phone line and directing calls as needed
- Handle and distribute incoming mail, packages and interoffice mail
- Foster and develop relationships with vendors
- Maintain contact and operations with building management
- Maintain and manage conference room calendars and bookings
- Order office supplies and maintain a clean office area
- Manage office equipment, kitchen and general supplies
- Support HR personnel recruiting process/ Help coordinate the weekly/ monthly office social events
- Manage documents and office equipment
- Support relationships with outsource companies and vendors
- New hires on-boarding
Qualifications:
- 2-4 years of experience in high volume office environment
- Excellent communication skills, both written and verbal English and Hebrew
- Strong interpersonal skills
- Ability to multi-tasking and prioritize projects
- Professional attitude and appearance
- Excellent time management skills, organizational skills and problem solving skills
- Reliable
- Proficiency in Google Suite
- Desire to take on additional responsibilities and go the extra mile
- Ability to assess office needs and initiative to create an amazing environment
To apply, please email your CV to lblacher@akamai.com.